Ultimate Guide: Seamless Transfer from Microsoft 365 to Gmail

Prerequisites:

1. Access to your Microsoft 365 and Gmail accounts.
2. Outlook installed on your computer.
3. A stable internet connection.

Step 1: Set Up Gmail in Outlook

1. Open Outlook: Launch the Outlook app on your computer.
2. Add Gmail Account:
   • Navigate to “File” > “Add Account.”
   • Enter your Gmail email address and click “Connect.”
   • Follow the prompts to sign in and grant access to Gmail.
   • Gmail will now appear in the left sidebar.

Step 2: Transfer Emails from Microsoft 365 to Gmail

1. Select All Emails:
   • Expand your Microsoft 365 account in the sidebar.
   • Click on the “Inbox” or any other folders you want to transfer.
   • Press “Ctrl + A” (Windows) or “Cmd + A” (Mac) to select all emails.
2. Copy Emails to Gmail:
   • Drag and drop all selected emails into the corresponding Gmail folder in the sidebar.
   • Repeat for any other folders you wish to transfer.
3. Wait for Sync:
   • Allow some time for emails to sync. This might take a while if there are a lot of emails.
   • Check Gmail to ensure the emails have been copied successfully.

Step 3: Transfer Contacts

1. Export Contacts from Outlook:
   • In Outlook, go to “File” > “Open & Export” > “Import/Export.”
   • Select “Export to a file” and click “Next.”
   • Choose “Comma Separated Values” and click “Next.”
   • Select your contacts folder under Microsoft 365 and click “Next.”
   • Save the file to your computer and click “Finish.”
2. Import Contacts into Gmail:
   • In Gmail, click the Google Apps icon > “Contacts.”
   • On the Contacts page, click “Import” from the left sidebar.
   • Select the exported CSV file and click “Import.”

Step 4: Transfer Calendar

1. Export Calendar from Outlook:
   • In Outlook, go to “File” > “Open & Export” > “Import/Export.”
   • Select “Export to a file” and click “Next.”
   • Choose “Outlook Data File (.pst)” and click “Next.”
   • Select your calendar and click “Next.”
   • Save the file to your computer and click “Finish.”
2. Import Calendar into Gmail:
   • Go to Google Calendar and click the gear icon, then “Settings.”
   • Click “Import & export” in the left sidebar.
   • Under “Import,” select the exported file and choose the destination calendar.
   • Click “Import.”

Additional Tips for a Smooth Transition

• Data Size: Large amounts of data may take time to transfer.
• Verification: Double-check Gmail and Google Calendar to ensure data has transferred correctly.
• Backup: Always keep a backup of your data before performing transfers.

For further assistance or managed backup services, don’t hesitate to reach out to us!